Privacy Policy for Birthdays
Effective date: 24 September 2026
Short version: Birthdays stores what you enter on your phone. If you allow diagnostics, the app sends error reports, performance measurements, technical logs, and weekly usage counts to Sentry. Error reports carry a random ID.
1. Who is responsible
The controller under the EU General Data Protection Regulation (GDPR) is:
RTRICH
Sigtunagatan 12A lgh 1201
113 22 Stockholm
Sweden
Email: hello@birthdaysapp.se
Telephone: +46 79 310 79 85
We are the controller for the optional diagnostics in section 5. Everything else happens on your phone and in your phone's own backup.
2. Data on your phone
The app stores what you enter, such as people, their dates, phone numbers, photos, and gift ideas, plus your settings, a yes/no flag if you bought "Birthdays Premium", your diagnostics choice, and, once you have allowed diagnostics, the Diagnostics ID and the week the usage counts were last sent. A photo reaches the app when you pick or take it.
This data is kept in the app's own storage until you delete it or uninstall the app.
Apple and Google may show us aggregated download and crash statistics under their own terms and your phone's privacy settings.
3. Your phone's backup
If phone backup is turned on, your phone may back up the app's data. The backup is a service between you and your backup provider: it is stored under your own account, and their terms and privacy policies apply.
4. Data about other people
Most of the data in the app is about other people.
- Personal or household use. If you use the app purely for personal, family, or household purposes, which is what it is made for, the GDPR does not apply to your use (Art. 2(2)(c) GDPR).
- Other use. If you use the app for work, for example to remember clients' birthdays, you are the controller for that data and responsible for following data protection law.
5. Diagnostics (Sentry)
To find and fix problems, and to understand how the app is used, the app can send us diagnostic data: reports about crashes and errors, performance measurements (for example how long a screen takes to load), technical log lines written by the app, and weekly usage counts. The app asks you once whether you allow this. It sends the data only after you say yes, and you can change your answer at any time under Settings > Diagnostics.
What it contains: technical details of the error, measurement, or log line, the app version, the time, the language, and general technical information about the phone, such as model, operating system version, screen size, memory, and battery level. Your IP address is used to deliver the data.
Usage counts: at most once a week, the app sends three counts: that the app is in use, which calendar systems you use (for example Gregorian or Hebrew), and how many people you keep, as a range (for example 10-19). Instead of the phone details above, the counts come with the app version and whether the phone runs iOS or Android. We use the counts to see how many installations are in use, how large typical lists are, and which calendars are worth maintaining.
Diagnostics ID: error and crash reports carry a random ID that the app creates when you first allow diagnostics. You can see it under Settings > Diagnostics. It lets us find the reports from one installation, for example when you contact us about a problem, and delete them on request. Logs and performance measurements from the same session can be matched to an error report while that report exists. The usage counts can never be matched.
Legal basis: your consent (Art. 6(1)(a) GDPR, and chapter 9 section 28 of the Swedish Electronic Communications Act for reading this information from your phone). If you withdraw it, the app stops sending.
Who receives it: Sentry, a service of Functional Software, Inc., 45 Fremont Street, 8th Floor, San Francisco, CA 94105, USA, which acts as our processor under a data processing agreement. We use Sentry's European Union data region, so the data is stored in the EU. Sentry staff outside the EU may access the service for support and operations. This is covered by the safeguards in our data processing agreement with Sentry (the EU-U.S. Data Privacy Framework and EU standard contractual clauses), available at sentry.io/legal/dpa.
How long: Sentry deletes diagnostic data automatically: error and crash reports after at most 90 days, logs, performance measurements, and usage counts after at most 30 days. A small sample of performance measurements is kept for up to 13 months to show long-term trends.
6. In-app purchase
The optional one-time purchase "Birthdays Premium" is processed by the app store you got the app from, Apple's App Store or Google Play, under your agreement with Apple or Google and their privacy policies. The app asks the store whether your store account owns Premium and saves the answer on your phone. The store shows us aggregated sales totals.
7. Security
Your phone protects the app's storage with its encryption and passcode, if enabled. Diagnostic data is sent over an encrypted connection.
8. Your rights
Under the GDPR you have the right to access, correct, delete, restrict, and receive a copy of your personal data, to object to processing, and to withdraw consent at any time.
- Data on your phone: you exercise these rights yourself. View, edit, or delete any entry in the app, or uninstall the app.
- Diagnostics: turn them off under Settings > Diagnostics. To get a copy of your error reports or to have them deleted, email us the Diagnostics ID shown there. Without the ID we cannot find your reports. Logs and measurements expire as described in section 5.
Our email address is hello@birthdaysapp.se.
Complaints: you have the right to lodge a complaint with a data protection authority.
9. Changes to this policy
If we change this policy, we will publish the new version in the app with a new effective date.
10. Contact
RTRICH
Sigtunagatan 12A lgh 1201
113 22 Stockholm
Sweden
VAT no. SE981210167401
Telephone: +46 79 310 79 85
hello@birthdaysapp.se